Billing and Insurance

Professional Fees

Payment for professional services is required at the time service is rendered. Please make sure you bring your insurance card to every visit. Copays and deductibles are required to be paid at each visit. If you have a HSA card, please remember to bring it every visit, so payments can be made.

Regardless of court orders, the parent/guardian who is present for the visit is responsible for satisfying the co pay and/ or deductible and any balance at the time of service.

For the convenience of our parents we have added a link to pay your balance on this website, please feel free to use it at any time to ensure prompt payment and to avoid late fees on past due balances.  We ask that all balances are paid within 30 days of receiving your statement.  


Upon the birth of your child you must have your newborn added to your insurance policy, this does not happen automatically. Each insurance plan has a specified time frame for this but most plans require notification within thirty days from the date of birth. Failure to add the child could result in a lapse of coverage, meaning all services provided during the lapse time are the responsibility of the parent. Please contact your health plan with any questions

Health Insurance

We are an in-network provider for most PPO’s and HMO’s. If we have a contract with your insurance carrier, we will file medical claims directly with them; we do not file secondary insurances.

In order to submit your claim, we must have a current copy of your insurance card on file.  If you fail to make us aware of changes to your insurance carrier at the time of your visit, you will be responsible for the charges incurred at that visit.  All outstanding balances and co-pays will need to be paid before you can see the doctor at each office visit, unless prior arrangements have been with the Office Manager.

Please note:  While we file claims with your insurance, you are still responsible for certain charges that are not paid by the insurance such as the following: 

  •   Office Visit Co-pays and or Co-insurance payments for visits (example: 80%/20% insurance plans)
  •   Deductibles, till they are met
  •   Office visits prior to insurance coverage or after coverage termination
  •   Any non-insurance covered service

Additional Fees

There is a service fee of $35 for any checks that are returned due to insufficient funds

There is a service fee of $25 for No Show’s and Cancellations. We ask for a 24 hours’ notice if you cannot make your previously scheduled appointment. If you do not show up and do not let us know in advance this prevents us from seeing another patient during that scheduled time. Therefore if this happens there will be a $ 25 no show fee added to your account

Medical Record Copy Fee: if you are requesting a copy for your personal use there will be a minimum of $25 for the first 20 pages and $.20 for each additional page not to exceed $50.  

Final Reminder

Please note that payment collected at the time of service may not reflect the full patient responsibility after insurance. Our office is not responsible for any limitations in coverage that may be included in your policy. Should your health plan deny claims for any of the above reason, then you will become responsible for the bill. It is the responsibility of the patient/parent to pay denied amounts in full. We advise our families to understand their insurance benefits and review explanation of benefits and patient billing statements carefully. If you feel there has been an error, always contact the appropriate party with questions within a timely manner. Any time the patient/parent is aware there will be a delay in payment, whether by the patient or insurance, it is important to notify our billing office of the situation. We understand that circumstances can sometimes arise. However, to allow additional time to pay, work through insurance problems or to establish other payment arrangements, we must be informed.